Keep subcontractor compliance in view.

Sub Vault helps small and mid-size U.S. general contractors set document requirements, attach uploaded insurance certificates, lien waivers, and other compliance files to each subcontractor, and review their statuses and expiration dates in one private workspace.

Private workspace · records require sign-in

Create a Sub Vault account See record details

Subcontractor documentsSample record list

SAMPLE

Illustrative entries · no company records shown

Insurance certificateCoverage · Nov 01, 2026 – Oct 31, 2027Pending review
Lien waiverDocument date · Oct 18, 2026Approved
Other compliance documentDocument date · Oct 15, 2026Needs correction

Sample dates and statuses are examples, not saved workspace records.

Sample uploaded document, dates, and review status kept together.

Requirements, uploads, review, and expiration

Track each document against your team’s requirements.

Set workspace document requirements, attach uploaded files to subcontractor records, then keep their dates and review outcomes together in the signed-in workspace.

Set document requirements

Choose required document categories for your workspace and add custom document requirements to organize the files your team tracks.

Attach uploaded documents

Upload insurance certificates, lien waivers, and other compliance files to each subcontractor record. Add document dates and, when relevant, coverage or expiration dates.

Record review outcomes

Keep each file’s status with its record: pending review, approved, needs correction, or expired. Add notes to document a review decision or correction.

Saved expiration dates stay visible.

Add an expiration date when it applies to a document. Saved dates appear in the workspace expiration calendar alongside the subcontractor and document, while review outcomes stay with the private record.

Need a repeatable review process for your project files?

Read the subcontractor compliance checklist

For small and mid-size U.S. general contractors

A straightforward place to check subcontractor paperwork.

Compliance records belong to the signed-in Sub Vault workspace. This public page describes the feature; uploaded documents and company records are not publicly accessible.

Private workspace

Create a workspace account for your team's requirements, uploaded documents, reviews, and saved expiration dates.